(775) 468-3789office@dakinemgmt.com
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Free Rental Analysis

How Our Property Management Works

The Dakine Proven Process

From the first walkthrough to lease renewals and move-outs, every step of renting your Oahu property follows a clear, organized process. Here is exactly what we do, and when you will hear from us.

See the 10 Steps Free Rental Analysis

Your Rental Journey at a Glance

Ten stages, one local team. Each stage builds on the last so your property stays protected, occupied and well cared for.

1Preparation 2Marketing 3Screening 4Rent Collection 5Resident Support 6Maintenance 7Reporting 8Inspections 9Renewal 10Move-Out
01Property Preparation

We Get Your Property Move-In Ready

A well-prepared home rents faster and attracts better residents. We start by understanding your property and putting together a clear plan.

  1. Property walkthroughWe walk the home and note recommended repairs, cleaning, paint and any safety items.
  2. Report and timelineYou receive our recommendations with estimated costs and a target date to list.
  3. Your approval comes firstWork above the approval limit in your management agreement is never started without your OK.
  4. Trusted local vendorsWe schedule and coordinate qualified vendors so you don’t have to.
  5. Final quality checkWe confirm the work is complete before photos and marketing begin.

Live off-island? Hawaii law requires landlords who live outside Hawaii, or on a different island from the rental, to name an agent on the same island in the rental agreement (HRS §521-43). As your property manager, we can serve in that role.

Well-kept Oahu home with lanai ready for new residents
Step 1Move-in ready
02Marketing & Showings

We Market Your Rental and Manage Showings

Great marketing reaches more qualified renters and shortens vacancy. We handle every detail, from pricing to the first tour.

  1. Rental pricing reviewWe compare similar rentals nearby to recommend a competitive asking rent.
  2. Professional photos and listingQuality photos and a clear, compelling description that highlights your home’s best features.
  3. Wide online exposureYour listing is published on popular rental websites and on our own site.
  4. Coordinated showingsWe schedule tours, answer questions and follow up with interested renters.
  5. Easy online applicationsInterested renters receive a link to apply online.
  6. Lease preparationWe prepare the lease and required disclosures in advance so move-in stays on schedule.
Oahu condominium courtyard and pool
Step 2Listed & showing
03Tenant Screening & Move-In

We Screen Applicants and Move In Qualified Residents

Careful, consistent screening is one of the best ways to protect your property. Every applicant is evaluated using the same written criteria.

  1. Thorough screeningCredit, rental history, income and employment verification, and background checks as permitted by law.
  2. Fair and consistentThe same qualification standards for every applicant, designed to follow fair housing laws.
  3. Lease signingResidents review and sign the lease, with your approval of the terms.
  4. Move-in funds firstDeposit and first month’s rent are collected before keys are released.
  5. Documented move-in inspectionWe record the home’s condition with detailed notes and photos.

Hawaii requirement: before a tenant moves in, the landlord must inspect the unit and prepare a written inventory of its condition, signed by both landlord and tenant (HRS §521-42). We handle this for you.

Garden path leading to a rental home
Step 3Keys handed over
04Rent Collection & Disbursement

Collecting Rent and Paying You on Schedule

Reliable cash flow is the heart of rental ownership. We make paying easy for residents and keep your funds moving on a predictable schedule.

  1. Convenient online paymentsResidents can pay rent online through their portal.
  2. Prompt follow-upLate rent is followed up quickly with notices that follow the lease and Hawaii law.
  3. Monthly owner disbursementsYour rental income, minus approved expenses and fees, is sent to you on a consistent monthly schedule.
  4. Legal process when neededIf a tenancy must end, we coordinate the required notices and work with legal professionals through the process.
Single-family rental home on Oahu
Step 4Paid monthly
05Resident Support

We Make Renting Easy for Your Residents

Happy residents take better care of your home and stay longer. We give them clear communication and a dependable point of contact.

  1. A dedicated point of contactResidents know exactly who to call, with 24/7 maintenance request intake.
  2. Resident portalPay rent, submit requests and find important documents in one place.
  3. Lease enforcementWe address lease issues promptly, fairly and in writing.
  4. Change requests reviewed with youRequests such as adding a roommate or a pet are reviewed with you before anything changes.
Honolulu condominium courtyard
Step 5Residents cared for
06Property Maintenance

Protecting and Maintaining Your Biggest Asset

Island weather is beautiful but demanding. We respond quickly to repairs and help prevent small issues from becoming expensive ones.

  1. Troubleshooting firstWe help residents resolve simple issues, saving unnecessary vendor visits.
  2. Vendor dispatchQualified local vendors are scheduled and followed up on until the job is done.
  3. Owner approvalNon-emergency work above your approval limit is sent to you for a decision first.
  4. Photos and invoicesCompleted work is documented with invoices and photos when available.
  5. Emergency coordinationUrgent issues are coordinated around the clock to protect your property.

Island climate tip: humidity, salt air and termites are common on Oahu. Preventive maintenance, like A/C servicing and pest checks, helps protect your home over time.

Island home with lush tropical landscaping
Step 6Repairs handled
07Financial Reporting

Clear Monthly and Year-End Reporting

Know exactly how your property is performing. Our reporting keeps income and expenses organized and easy to review.

  1. Monthly owner statementsA clear summary of rent collected, expenses paid and your disbursement.
  2. Itemized expensesInvoices and receipts are included so you can see what every expense was for.
  3. Year-end summaryAn annual statement to support your tax preparation.

Hawaii taxes: rental income in Hawaii is generally subject to General Excise Tax. Organized statements make filing easier for you or your tax professional.

Aerial view of Honolulu high-rises and Diamond Head
Step 7Statements every month
08Property Inspections

Regular Property Check-Ins

Periodic inspections, as outlined in your management agreement, help us spot issues early and keep you informed.

  1. Safety checksSmoke alarms are tested and visible safety concerns noted.
  2. Leaks, pests and moistureWe look for signs of leaks, termites, mold and other common island issues.
  3. Photos and condition notesInterior and exterior photos document the home’s condition.
  4. Maintenance remindersResidents are reminded about A/C filters and routine care.
  5. Report shared with youYou receive a summary with any recommended repairs.
Island home with covered lanai
Step 8Condition documented
09Lease Renewal

Proactive Lease Renewals

Keeping a good resident is usually less costly than finding a new one. We start the renewal conversation early.

  1. Market reviewWe compare current rents to recommend renewal terms.
  2. Your inputWe agree on the renewal offer with you before presenting it.
  3. Paperwork handledWe prepare the renewal documents, answer questions and complete signing.
Coastal Oahu neighborhood
Step 9Residents renewed
10Move-Out & Deposits

Smooth Move-Outs and Deposit Returns

When a resident moves on, we manage the transition carefully and get your property ready for the next lease.

  1. Move-out instructionsResidents receive clear cleaning and move-out guidelines.
  2. Optional pre-move-out walkthroughHelps residents fix issues before they leave.
  3. Final inspectionCondition is compared with the move-in inventory and photos.
  4. Deposit accountingThe deposit is returned, or deductions are itemized, within the time required by law.
  5. Ready for the next residentTurnover work is scheduled and we return to Step 1.

Hawaii requirement: landlords must return the security deposit, or provide a written statement of deductions, within 14 days after the tenancy ends and the unit is returned (HRS §521-44).

Condominium building with ocean-view balconies
Step 10Turnover complete

Full-Service Management

Everything Your Rental Needs. One Local Team.

Our full-service management covers the entire life of a lease, so you can enjoy the benefits of ownership without the day-to-day work.

View Services & Pricing Our Guarantees
  • Rental pricing analysis
  • Professional marketing & photos
  • Showings & applications
  • Consistent tenant screening
  • Lease preparation & signing
  • Move-in & move-out inspections
  • Online rent collection
  • 24/7 maintenance request intake
  • Vendor coordination
  • Monthly owner statements
  • Year-end financial summary
  • Lease renewals & deposit accounting

Serving Owners Across Oahu

The same proven process in every neighborhood we serve. Find your area below.

Honolulu coastline and city skylineOahu

Honolulu & East Oahu

16 communities we serve.

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Windward Oahu neighborhood below the Koolau mountainsOahu

Windward Oahu

5 communities we serve.

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Open green fields with mountains behind on OahuOahu

Central Oahu

8 communities we serve.

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Aerial view of the Leeward Oahu coastlineOahu

Leeward Oahu

6 communities we serve.

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Sunset over a rocky North Shore beachOahu

North Shore

3 communities we serve.

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Not sure if we serve your area? Contact us

Talk With a Local Expert

Schedule a Call With a Property Management Expert

Tell us about your Oahu rental and we’ll reach out for a friendly, no-pressure conversation. We’ll cover:

  1. 1
    What rent to expectBased on your property and comparable rentals nearby.
  2. 2
    What management costsA clear, customized quote for the services you need.
  3. 3
    How long it may take to leasePlus any preparation that could help it rent faster.
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